Members of the public are invited to comment on matters not appearing on the meeting agenda.  A time limit of two (2) minutes per person will be allowed.

These items are placed on the Consent Agenda so City Council can designate by unanimous consent those routine items they wish to be approved or acknowledged by one motion.  If any item does not meet the approval of all Council members or if a citizen so requests, it will be heard as a separate item.

Action Needed:

Motion to approve or acknowledge Items 1-5 on the Consent Agenda by unanimous vote:

Regular Meeting of September 26, 2023

With the assistance of Northwest New Mexico Council of Governments, the City of Gallup reached out to the New Mexico Mortgage Finance Authority and requested assistance with short term operational funding for the Lexington Hotel, operated by Heading Home.  The request was approved and the city received one-time emergency funding in the amount of $30,000.  The agreement is effective on October 1, 2023 and terminates on December 31, 2023.

Each quarter, the Finance department reviews any changes to the budget and submits these changes to council for approval.  The following areas are reviewed: personnel, operations, capital outlay and transfers in and out of each fund.  The Department of Finance and Administration (DFA) requires Council to pass a resolution for all budget increases, decreases, and transfers between funds.  DFA further requires approval of the report of actuals showing cumulative activity for the fiscal year.  The report to DFA regarding budget revisions is due October 31, 2023. 

We had four funds that ended the quarter with a negative cash balance.  We are required to provide a temporary cash transfer to fully fund this: 

Airport Improvement fund (308) $525,000

NMFA Loan SSGRT 2022 (380) $2,400,000

Legislative Appropriations fund (391) $5,150,000

02/11 GO Bond Refunding (498) $300,000

We have gone out to bid to replace the water source heat pump units at the Galanis Multicultural Center. These units are what help regulate the temperature within the facility. We received a grant of $175,000 with no match. Grant LA2309. We received one bid, from Laroc, in the amount of $125,685.24.

The Gallup Trade Port project has gone through a series of meetings that has led to the approval of a Resolution with the City Council on November 8, 2022, then secured a grant awarded by The New Mexico Department of Transportation for $1,000,000 with no city match requirement that was approved by the City Council on June 13, 2023 and progressing to the next steps is to submit an application by said vendor and funds.

The application to the United States Customs and Border Protection is a tool to obtain User Fee Airport Approval by CBP. In other words, a User Fee Airport (UFA) is a mechanism to create a Foreign Trade Zone (FTZ) in Gallup, but a UFA and FTZ are two distinct concepts. FTZs are operated under the supervision of USCBP. The nearest CBP port of entry is Albuquerque, New Mexico, which is too far for CBP to provide supervision at an FTZ in Gallup. With a completed UFA, a CBP personnel are placed on site at the airport, who can in-turn provide supervision over an FTZ project. 

A Request of Proposal (RFP) was published September 22, 2023 and the city received proposal responses. The RFP evaluation Committee evaluated the proposals and met on October 16, 2023 to score the proposals using criteria developed and included in RFP No. 2023/2024/04/P. The evaluation Committee recommends Miller & Company as the successful provider and therefore seeks approval of award to RFP.

Immediately following the approval of Miller & Company, they will complete the application service agreement with the US Customs and Border Protection. The cost of proposal to complete the application is $80,000 plus tax and up to $14,000 for contingencies to total $100,000 out of the $1 million grant. The funds will also be used to plan for the required FTZ/User FEE Airport Facilities to be located at the Gallup Municipal Airport.

Executed Document will follow.