AGENDA


GALLUP CITY COUNCIL

REGULAR MEETING

TUESDAY, SEPTEMBER 27, 2022; 6:00 P.M.

CITY COUNCIL CHAMBERS



City Seal 1C_Turquoise


Louie Bonaguidi, Mayor

  Linda Garcia, Councilor, Dist. 1       Michael Schaaf, Councilor, Dist. 2
Sarah Piano, Councilor, Dist. 3        Fran Palochak, Councilor, Dist. 4

Maryann Ustick, City Manager
Curtis Hayes, City Attorney



The meeting will be accessible through the City of Gallup's Facebook Page:
 
 City of Gallup, New Mexico Government - Home | Facebook


Members of the public may submit comment on non-agenda items either in person or by telephone.  To submit comment by telephone, please call (505) 863-1254 to leave your name and a return phone number.



A.

Pledge of Allegiance

The members of the body and the public are invited to recite the Pledge of Allegiance.
B.

Roll Call

C.

Presentation of Proclamations

Breast Cancer Awareness Month - October, 2022

Fire Prevention Week - October 9-15, 2022

Indigenous Peoples Day - October 10, 2022

D.

Consent Agenda

These items are placed on the Consent Agenda so City Council can designate by unanimous consent those routine items they wish to be approved or acknowledged by one motion.  If any item does not meet the approval of all Council members or if a citizen so requests, it will be heard as a separate item.

Action Needed:

Motion to approve or acknowledge Items 1-13 on the Consent Agenda by unanimous vote:

1.

Approval of Minutes

Regular Meeting of August 23, 2022.

Fiscal Impact:
None.
Recommendation:
Approve the minutes.
Speaker's Name
None.
2.

Request for Street Closure for St. Francis Parish Fiesta to be Held on October 2, 2022

St. Francis Parish is requesting the closure of Wilson Avenue between 2nd Street and 3rd Street for their annual Fiesta.  The event will take place on Sunday, October 2, 2022 from 11:00 a.m. to 5:30 p.m.  

Fiscal Impact:
TBD - City staff to provide support services.
Recommendation:
St. Francis Parish recommends approval of the street closure.
Speaker's Name
Geraldine Montoya
3.

Budget Adjustment for FY' 2023 EMS Fund Act Awards

The New Mexico EMS Bureau has awarded the Gallup Fire Department the following grant awards for FY' 2023.

1. EMS Fund Act award in the amount of $15,563.00. Grant revenue and expenditure for 206 EMS operations.

2. EMS Fund Act Special Projects award in the amount of $7760.97. Grant revenue and expenditure for purchase of a stair chair. Please note, this will be a capital purchase.

3. EMS Trauma Fund Award in the amount of $8,002.00. Grant revenue and expenditure for purchase of a stair chair. Please note, this will be a capital purchase.

Fiscal Impact:
Budget increase of $31,325.97 in revenue and expenditure of EMS Fund 206. 206 EMS Operations $15,563.00 206 EMS Capital $15,762.97
Recommendation:
Staff recommends approval
Speaker's Name
Jesus "Chuy" Morales, Fire Chief
4.

Budget Adjustment to Project JU2102 to increase Purchase Order # 094399

Requesting a Budget Adjustment from Project JU2210 (Transformer Inventory) to Project JU2102 (System Modeling) in the amount of $24,000 to increase purchase order #094399 from account 307.6061.442.48.99.  There was additional work that was included in a change order for the System Model Build work that was done by T&D Services.  These changes were to include customers' locations, secondary services, connection points from customers to transformers, include switching points at the Maxwell Switchyard, importing meters with transformer naming fixtures and consumer imports.

Fiscal Impact:
Budget Adjustment to Project JU2210 (Transformer Inventory) to increase Purchase Order #094399 by $24,000, from account Project JU2102 (System Modeling).
Recommendation:
Approval of Budget Adjustment in the amount of $24,000
Speaker's Name
Charles Nourse - Electric Director
5.

Resolution No. R2022-31; Approval Of The NMTD Clean & Beautiful Grant Agreement And Related Budget Adjustments

In partnership between the City of Gallup and the New Mexico Tourism Department, the Solid Waste Department seeks acceptance of the FY2023 Keep Gallup Clean & Beautiful Grant award in the amount of $18,465 and implementation of this grant. 

Recommendation: 

It is staff’s recommendation that the Mayor and Council approve Resolution R2022-31 accepting the FY2023 Keep Gallup Clean & Beautiful grant award between the City of Gallup and the New Mexico Tourism Department and related budget adjustment of revenue and expenditures.

Fiscal Impact:
Budget adjustment of revenue and expenditures in the amount of $18,465 into Fund 218. The grant requires an indirect 25% in-kind match consisting of city staff labor hours and services from Fund 504 or community volunteer cleanup hours.
Recommendation:
Staff recommends approval of Resolution R2022-31
Speaker's Name
Elizabeth Barriga - Environmental Programs Coordinator
6.

Approval of Agreement, Budget Adjustment and Revenue Expenditures With NCI For PARD Funding to implement Social Detox And Expanded Shelter And Peer Support/Case Management Services

The FY23 Indian Health Services Preventing Alcohol-Related Deaths Grant extended the use of current funding for the administration of Social Detox, Expanded Shelter, and Peer Support/Case Management Services. This contract is effective September 30, 2022, to December 31, 2022.

Fiscal Impact:
Social Detox, Expanded Shelter, and Peer Support/ Case Management Services Agreement will be funded with Indian Health Services Preventing Alcohol-Related Death Funds in the amount of $275,000.
Recommendation:
Approval of Agreement, Budget Adjustment and revenue expenditure with NCI for PARD funding
Speaker's Name
Debra L. Martinez, Behavioral Health Manager
7.

Capital Project Budget Transfers for Vehicle Purchases

Last fiscal year our vehicle orders were cancelled by the manufacturer due to covid and supply issues.

The money was placed in projects and rolled to purchase this fiscal year.

Due to inflation the cost of the vehicles has increased from the previous amount quoted. The dealer is requesting a new PO be issued in the correct amount, no later than September 30, 2022, in order to keep our current order. If we miss this deadline we will not be able to order the needed units until September of 2023 with a delivery date around September 2024.

The only fiscal impact we will see is a transfer of $13,500 from operating in fund 202 into PRJ JU2222.

Please see attached documentation for explanation and details of transfer for vehicle purchases.

Fiscal Impact:
Fund 202. Fund 202 to transfer $13,500 from operating into capital for purchase of new vehicle.
Recommendation:
Staff recommends transfer of funds to cover vehicle purchases
Speaker's Name
JM DeYoung
8.

Approval Of Resolution R2022-38 To Accept State Of New Mexico Department Of Transportation, Transportation Project Fund (TPF) Grant Agreement HW2LP60033 to Fund Nizhoni Boulevard Reconstruction Phases III & IV and Budget Approval of Revenue and Expenditure

Staff is requesting City Council's approval of Resolution No. R2022-38 thereby accepting New Mexico Department of Transportation, Transportation Project Fund (TPF) Grant Agreement No. HW2LP60033 in the amount of $4,594,000.00 to fund the Nizhoni Boulevard reconstruction Phases III and IV project.

Phases III and IV entails reconstruction of the Nizhoni Boulevard between Second Street and College Drive and the intersection of Nizhoni Boulevard and Second Street includes a full depth roadway intersection including subsurface utilities, enhanced drainage infrastructure, and pedestrian enhancements including wider sidewalks, and ADA access ramps to include construction and construction management and testing. (CN - LP60033)

The total estimated project cost is $4,594,000.00. New Mexico Department of Transportation, Transportation Project Fund's share shall be 95% or $4,364,300.00. The City of Gallup's required proportional share shall be 5% or $229,700.00 for a total grant amount of $4,594,000.00. The City's required proportional match has already been set aside for this project in Project No. CP2211, no additional matching funds need to be budgeted.

Fiscal Impact:
Approve a revenue and expenditures budget in the amount of $4,594,000.00 to Fund 218. The City's required proportional match has already been budgeted in Project No. CP2211, no additional matching funds need to be budgeted.
Recommendation:
Staff recommends approval of Budget and Resolution No. R2022-38 to accept TPF Grant No. HW2LP60033
Speaker's Name
Alicia Santiago, Grants & Contracts Manager
9.

Approval Of Resolution R2022-39 Accepting State Of New Mexico Department of Transportation Fund 89200 Capital Appropriation Project Grant Agreement No. G3149 For West Aztec Storm Drainage

Staff is requesting that City Council approve Resolution R2022-39 to accept State of New Mexico Department of Transportation Fund 89200 Capital Appropriation Grant Agreement No. G3149 for the $100,000.00.

The project that is the subject of this Agreement is described as No. G3149 in amount of $100,000.00 with an Appropriation Reversion Date 30-June-2026 Laws of 2022, Chapter 53, Section 36, Subsection 67 to plan, design, construct and improve storm drainage along west Aztec avenue in Gallup in McKinley county.

Staff is requesting that City Council approve Resolution No. R2022-39 to accept NMDOT Grant Agreement No. G3149 and approve the revenue and expenditure budget in the amount of $100,000.00 in Fund 218. This is a 100% reimbursable grant with no required matching funds.

Fiscal Impact:
Project revenue and expenditure budget in the amount of $100,000 in Fund 218.
Recommendation:
Approve Resolution No. R2022-39, approve requested revenue and expenditure budget in Fund 218
Speaker's Name
Alicia Santiago, Grants & Contracts Manager
10.

Approval of Legislative HB 2 Junior Grant - Police Vehicles

Staff received the following 2022 Legislative Grant agreement from the New Mexico Department of Finance. 22-ZG9088 $50,000.00 to purchase and equip law enforcement vehicles for Gallup. Funds unexpended by June 30th, 2023 will be reverted to the State of New Mexico’s general fund.

Fiscal Impact:
Project revenue and expenditure budget in the amount of $50,000.00 in Fund 391.
Recommendation:
Approve requested revenue and expenditure budget Fund 391
Speaker's Name
Alicia Santiago, Grants & Contracts Manager
11.

Budget Adjustment To Add Pumping Plant #8 To The Navajo Gallup Water Supply Project (NGWSP)

Project consists of Planning, Design, Construction contract support, environmental compliance/monitoring and land and rights-of-way of Pumping Plant #8, which will be located east of the US Hwy 491 and NM 264 junction in Yahtahey, N.M. and will pump surface water to the Gallup Regional Water System.

Fiscal Impact:
$600,000 in revenue and expenditures in Fund 306. Funding is reimbursable by the Bureau of Reclamation (BOR).
Recommendation:
Staff recommends approval of the requested budget adjustment
Speaker's Name
Adrian Marrufo - Acting Director SW/W/WW
Documents:
  1. Pumping Plant 8.pdf
12.

Acceptance Of The McKinley County Industrial Park Water Line Extension And Upgrade Grant Award With Related Budget Adjustment And Expenditures

McKinley County Industrial Park Water Extension and Upgrade, Project # 087905634.

Project consists of extending (potable) watermain utilities to an industrial park by constructing a waterline of approximately 2450 LF. Includes all necessary trenchwork, valves, and tie-ins. Also, installation of three fire hydrant assemblies.

Also, Install well features into two new groundwater wells. The well features will each include pump houses, well head protections, necessary piping and appurtenances, submersible pumps, drop pipes and check-valves, extension of power supply, and necessary SCADA and electrical controls.

All work under this award must be completed by May 31, 2027 to allow for closeout and final disbursement prior to September 30, 2027. Any remaining balances will be cancelled and no longer available for expenditure for any purpose.

Fiscal Impact:
$3,515,108 in revenue and expenditures. 100% Grant with no match required
Recommendation:
Acceptance of Grant and approval of related budget adjustment of revenues and expenditures
Speaker's Name
Adrian Marrufo - Acting Director SW/W/WW
13.

Award of Contract to Armstrong Consultants, Inc. for Professional Services to Complete a Preliminary Engineering Report for the Gallup Municipal Airport

Attached for the City Council’s consideration and approval is a professional service agreement from Armstrong Consultants of Albuquerque, New Mexico. Said services consist of completing a Preliminary Engineering Report for the Gallup Municipal Airport.  The services requested were unique whereas not many vendors were available to perform the work, which is why staff utilized Armstrong Consultants’ ongoing professional services agreement with the City of Gallup. This procurement process will help expedite the process of completing the project in a timely manner. See the attached estimate indicating the scope of work that staff is seeking approval on.

Fiscal Impact:
$57,225 including NMGRT, which will be funded by the $150,000 State match to the EDA Airport Grant. Funds have already been budgeted in Project No. AP2105.
Recommendation:
Staff recommends approval awarding the contract to Armstrong Consultants, Inc. to complete a Prelimi
Speaker's Name
Robert Hamblen
E.

Discussion/Action Topics

1.

Keep Gallup Clean & Beautiful (KGCB) Board Highlights & Awards

Elizabeth Barriga, Environmental Program Coordination and members of the Keep Gallup Clean & Beautiful Board (KGCB) will present KGCB highlights and accomplishments and presentation of KGCB awards to exceptional individuals representing our community and organizations that make an outstanding commitment to litter control, recycling, beautification, or general environmental stewardship.


Fiscal Impact:
None
Recommendation:
N/A - Presentation item only - no action required.
Speaker's Name
Elizabeth Barriga - Environmental Programs Coordinator
2.

Resolution No. R2022-32; High-Efficiency Water Conservation Incentive Rebates

The City of Gallup has offered the following rebate programs to its residents:

High-Efficiency (HE) Toilet and Showerhead Rebate:

For City of Gallup Residential or Commercial businesses utility customers to replace older than 1994 water-guzzling toilets and get a utility bill credit rebate from the city.

Residential customers can get:

$100 for the first toilet

$75 for the second toilet

$50 for the third toilet

Commercial customers can get a $75 utility bill credit for each toilet older than 1994.

HE Clothes Washer Rebate: Residents can receive $100 back when you replace your old top-loading washer with an approved high-efficiency clothes washer (Consortium of Energy Efficiency (CEE) Tier rating of 2 or 3 efficient model.

Rain Barrel Rebate: By installing a rain barrel to capture rain water, residents can receive a $30 rebate for two rain barrels.

Refrigerator Rebate: By trading in a less energy efficient, older refrigerator with a newer   (Consortium of Energy Efficiency (CEE) Tier rating of 2 or 3 or Energy Star labeled efficient model, residents can receive a $30 rebate credit.

Xeriscaping Rebate: Residents receive a rebate for replacing irrigated turf grass with an approved xeriscape landscape ($25 for every 100 square feet replaced).

Rebates are granted in the form of utility bill credits, in the total program amount of up to $5,000 per year. The current rebate program expired this past July. If the Council wishes to continue the program, for an additional two (2) years, approval via resolution is required.

Fiscal Impact:
Up to $5,000 per year in rebates (deferred revenue / bill credits) may be issued to City of Gallup residents. Funding is already allocated in FY23 operating budget.
Recommendation:
Approval of Resolution R2022-32
Speaker's Name
Elizabeth Barriga - Environmental Programs Coordinator
3.

Approval of Gallup MainStreet Arts & Cultural District Professional Contract Agreement and Budget Adjustment.

Through this FY2023 Professional Contract Agreement, the Gallup MainStreet Arts & Cultural District will:

  1. Maintain a legally compliant 501c3 MainStreet organization to help revitalize and support economic growth within the designated Historic MainStreet in accordance with the New Mexico MainStreet Program guidelines and objectives. 
  2. Connect technical assistance and financial resources provided by the New Mexico MainStreet Program to implement projects under the public-private partnership guidelines established by the biannual MOU. 
  3. Work closely with the City of Gallup officials, Chamber of Commerce, Gallup Business Improvement District (BID), and all organizations, individuals and entities in order to draw on resources to augment the work of its staff and Board to bring projects to completion and meet common goals. 
  4. Work with and coordinate activities between community civic groups, downtown businesses, financial institutions and the government; forge new and stronger relationships with public and private agencies and the downtown business community to ensure that teamwork is in place and ensure the success of the Gallup MainStreet Program and its initiatives. 
  5. Provide a qualified, experienced MainStreet Program Executive Director to provide compliance reporting for the Gallup MainStreet Program and help coordinate revitalization projects in the Downtown Historic and Commercial District. 
  6. Establish committees to design, plan and implement projects that enhance economic development within the Gallup MainStreet District, including but not limited to business development, events, public relations, shop local campaigns, building improvements, facade or curb appeal projects, streetscapes, place making and beautification efforts.
  7. Work with the City on developing priority projects to include Infrastructure Capital Improvement Plans and seek public funding for public infrastructure projects that support district revitalization.

Recommendation: 

Approval of budget adjustment of $10,000 from the general fund and approval of the Gallup Mainstreet agreement.

Fiscal Impact:
$10,000 Budget Adjustment from the General Fund; $40,000 currently budgeted for FY2023.
Recommendation:
See recommendation in the summary.
Speaker's Name
Michael Bulloch - Executive Director
F.

Comments by Public on Non-Agenda Items

Members of the public are invited to comment on matters not appearing on the meeting agenda.

G.

Comments by Mayor and City Councilors

H.

Comments by City Manager and City Attorney

I.

Motion to Adjourn


 Pursuant to the “Open Meetings Act”, NMSA 1978, Section 10-15-1 through 10-15-4 of the State of New Mexico, this Agenda was posted at a place freely accessible to the public 72 hours in advance of the scheduled meeting.