The Water Enterprise Fund has received a change order for the stated subject: Funding for the entire project was approved by City Council in July 2022 in the amount of $855,201.99 including contingency. Part of the contingency portion was also utilized for design services and therefore the budgeted amount is $6,811 short to cover this change order.
The Scope of work for additional items are for the time, labor and equipment the contractor performed for this project. The contractor experienced additional potholing to find water service lines and had to do boring at some locations due to unforeseen large masses of concrete. C.O. No 1 - Additional work performed in the amount of $12,013.77 with NMGRT @ 8.0625% in the amount of $968.61 for a Total of $12,982.38.
The Business Improvement District is requesting the closure of the following streets for the 2023-2024 Arts Crawl Events: Coal Avenue from 1st Street to 3rd Street and 2nd Street from Aztec Avenue to Highway 66.
The City of Gallup has received an appropriation from the DFA Capital Appropriation Project in the amount of Three Hundred Thousand dollars(3000,000.00) Funds unexpended by June 30th, 2025, will be reverted to the State of New Mexico’s general fund.
APPROPRIATION NUMBER: 23-H3075
APPROPRIATION REIMBURSMENT The appropriation funds will be disbursed through a reimbursement process. The Appropriation Recipient will submit to the Reimbursing Agency the Exhibit A: Request for Payment form along with supporting document(s) that evidence the expenses to be reimbursed. The Reimbursing Agency will review these documents to ensure all expenses to be reimbursed reflect the intent and purpose of the appropriation language. All expenditures for which the Appropriation Recipient requests reimbursement must occur prior to the reversion date.
The Resolution, proposed for adoption both by the City and McKinley County, implements the recommendations of the City/County Revenue Receipt and Allocation Task Force (Task Force) respecting the Fiscal Year 2024 allocations and distributions of Liquor Excise Tax (LET) Revenues. The Task Force, created pursuant to a May 18, 2020 Joint Powers Agreement (JPA), met on July 13, 2023 to review the LET revenues available in the coming year to fund programs, activities and purposes contemplated by the Local Liquor Excise Tax Act (NMSA 7-24-8 - 16). As the result of that review, the Task Force determined that a total of $2,135,000 was available, consisting of $1,635,000 in projected revenues and $500,000 in carryover revenues from prior years.
Of the $2,135,000 total, the Task Force recommends allocation of $1,085,000 to the City, $835,000 to fund FY24 operations of the Gallup Detox Center (NCI), with the remaining $250,000 available for other programs and activities to treat, educate against, and otherwise prevent alcohol and/or drug abuse, including to compensate Public Service Officers (PSOs) for prevention and transportation services. The County's $1,050,000 share will be split among multiple uses, including $400,000.00 for operations at the Four Corners Detox Center.
In sum, the recommended allocations and distributions free up $500,000 in LET reserves for purposes intended by the Act, thereby resulting in substantial increases in funding for needed services. Over $500,000 in LET reserves will remain, providing a fallback in the event of a drop in future LET revenues.
The Northwest New Mexico Council of Governments has assisted the City in submitting an application to the NMFA and DWB at the New Mexico Environment Department (NMED) for financial assistance for the investigation and replacement of lead service lines and to meet state and federal compliance requirements.
This application requires that the Governing Body approve a resolution authorizing the submission of an application to the NMFA for its review and to further proceed with arrangement for financing the project. The City of Gallup project is on the 1st Quarter SFY2024 Annual Fundable Lead Service Line Replacement Priority List (attached). The project was reviewed and ranked by NMED DWB’s priority ranking criteria as #5. The application is for funding in the amount of $1,000,000.00 with a $500,000 subsidy and projected repayment amount of $500,000.00. The final loan and repayment conditions are to be determined after review and board approval scheduled in December.
Recommendation: Approve Resolution No. R2023-28, authorizing submission of an application for financial assistance and project approval to the New Mexico Finance Authority for the lead service line replacement project.
The NMED has awarded the City of Gallup a grant in the amount of $500,000 to utilize towards the planning, designing, constructing, and replacement of cast iron water and wastewater lines in Gallup.
THIS AGREEMENT between the New Mexico Environment Department hereinafter called the “Department” or NMED, and City of Gallup, hereinafter called the “Grantee” becomes effective on the date signed by the NMED.
The project that is the subject of this Agreement is described as follows:
STATE OF NEW MEXICO DEPARTMENT OF ENVIRONMENT FUND 93100 CAPITAL APPROPRIATION PROJECT GALLUP WATER & WWATER LINES RPLC - SAP 23-H2441-GF
The $500,000.00 APPROPRIATION Has a REVERSION DATE of: June 30, 2027. The Grantee’s total reimbursements shall not exceed Five Hundred Thousand Dollars, $500,000.00.
Recommendation: City Council authorize the City Manager to sign off on the agreement.
The Parks & Recreation Department is requesting that City Council accept the State of New Mexico Department of Finance and Administration, Fund 93100 Capital Appropriation Project Grant Agreement 23-H3073 for $150,000.00.
The project that is the subject of this agreement 23-H3073 for a total of $150,000.00. Appropriation Reversion Date: 30-June-2027 Laws of 2023, Chapter 199, Section 28, Paragraph 319, One-Hundred Fifty Thousand Dollars and Zero Cents ($150,000.00) to plan, design, and construct walking trails utilizing a former soccer field in the Mentmore neighborhood in Gallup in McKinley County.
Staff is requesting that City Council accept the grant agreement and approve a revenue and expenditure budget in the amount of $150,000.00 This is 100% reimbursable grant with not required matching funds.
The Parks & Recreation Department is requesting that City Council accept the State of New Mexico Department of Finance and Administration, Fund 93100 Capital Appropriation Project Grant Agreement 23-H3074 for $680,000.00.
The project that is the subject of this agreement 23-H3074 for a total of $680,000.00. Appropriation Reversion Date: 30-June-2027 Laws of 2023, Chapter 199, Section 28, Paragraph 320, Six-Hundred Eighty Thousand Dollars and Zero Cents ($680,000.00) to plan, design, construct, and replace artificial turf fields, including drainage infrastructure, at Ford Canyon park and the Gallup sports complex in Gallup in McKinley County.
Staff is requesting that City Council accept the grant agreement and approve a revenue and expenditure budget in the amount of $680,000.00 This is 100% reimbursable grant with not required matching funds.