Elizabeth Barriga, Environmental Program Coordinator and members of the Keep Gallup Clean & Beautiful Board (KGCB) will present KGCB highlights and accomplishments and presentation of KGCB awards to exceptional individuals representing our community and organizations that make an outstanding commitment to litter control, recycling, beautification, or general environmental stewardship. 

These items are placed on the Consent Agenda so City Council can designate by unanimous consent those routine items they wish to be approved or acknowledged by one motion.  If any item does not meet the approval of all Council members or if a citizen so requests, it will be heard as a separate item.

Action Needed:

Motion to approve or acknowledge Items 1-7 on the Consent Agenda by unanimous vote:

July 13, 2023 Joint Work Session with the McKinley County Board of Commissioners

July 25, 2023 Joint Work Session with the Planning and Zoning Commission

July 25, 2023 Regular Meeting

The New Mexico State Police is requesting the closure of the lower parking lot of the Gallup Downtown Courthouse Square from 8:00 a.m. to 4:00 p.m. on Monday, August 28, 2023.  The State Police will be conducting their annual conference at the El Morro Events Center and their vehicle inspections at the Courthouse Square lower parking lot.  

The Gallup Housing Authority Board of Commissioners has a vacancy on the board and recommends the appointment of Peter J. Gonzales to fill the vacancy.  

NMMEAA was created June 19, 2008 through a Joint Powers Agreement organized pursuant to the laws of the State of New Mexico between the City of Las Cruces and the City of Gallup for the purpose of obtaining a reliable long-term supply of natural gas under favorable terms, conditions and prices to benefit government-owned utilities and their retail customers.  Both Cities are New Mexico charter municipalities with municipal home-rule powers created and existing pursuant to the Constitution and laws of the State of new Mexico.

The City of Gallup has two board member positions, one of which is currently vacant.  The vacant position is for a utilities director.  The recommendation is that Chuck Nourse be appointed to this vacant position to represent the City.

Requesting increases to Information Technology’s Subscriptions, Maintenance, and Professional Service accounts. The IT Department requests a budget adjustment for the following:

• A budget increase to IT’s Subscriptions and Dues of $12,000 for an organization eLearning plan for the City of Gallup Naviline users, which will provide beginner to advanced live, on-demand, and self-paced training courses for all Naviline application modules 
• A budget increase to IT’s Maintenance-Other of $10,800 to cover increases in our Google Apps productivity software and Civic Plus website software
• A budget increase to IT’s Professional Services of $3,000 to cover a service increase in the KnowBe4 security awareness training platform

Staff received the following 2023 Legislative Grant Agreement from the New Mexico Department of Finance. 23-ZH5032-14 for grants management for local governments and local councils of government. Funds NOT expended by June 30th, 2024 will be reverted to the State of New Mexico’s general fund.

The city will be signing a Interagency Services Agreement with the NWNM Council of Governments to utilize these funds to contract with experienced grant writers to assist the city in applying for federal and state grants (see attached agreement).

The staff is requesting approval for the said grant in the amount of $326,900. The breakdown is NMDOT’s share of 75% which is $245,175 and City’s share of 25% which is $81,725. The Streets Department will use said funds to complete the project.

The staff is also requesting from the City Council to approve a budget adjustment to revenue and expenditure in the amount of $245,175 for the grant. The match of $81,725 is included in fund 216 FY24 operational budget.

Staff is requesting for the City Council’s approval of Resolution No. R2023-19 for the said grant and contract. The staff will procure professional services from their contracted consultant, Armstrong, for their architectural, engineering and planning services to complete the project.

The foundational work being done now to complete the Terminal Building Design will enable the staff to apply for grant funding to construct a new terminal. This forward movement will bring more opportunities of economic growth to benefit the people of Gallup and the many surrounding communities.

NMDOT Aviation Grant No. GUP-24-01 and has awarded the Gallup Municipal Airport $616,000 that is 100% reimbursable with No City match. To complete the project, Armstrong’s Task Order B is a total of $616,000.00 that includes NMGRT of 8.0625%.

Staff is asking for the approval of a budget adjustment to Revenue and Expenditure in the amount of $616,000.00 for the grant in the 515 Fund.

The State Department of Finance and Administration (DFA) requires local governments to systematically develop and annually submit a five (5) year Infrastructure Capital Improvement Plan (ICIP) as a means of refining development needs and identifying funding sources. The ICIP is then used by all State agencies involved in funding local government projects as a means of analyzing proposed capital outlay bills during the State Legislative sessions.

For your consideration, attachment (a) provides a complete listing of all proposed ICIP projects. Projects are the Community Improvement Plan (CIP) projects for the next five (5) years as presented and were approved by the City Council during the 2023-2024 budget process. All project estimates are "conceptual" in nature (within -25% to 75% of completed project costs) and are not exact. Project cost estimates are repeatedly refined as each project is planned, programmed, designed and ultimately constructed. Projects are not list in any priority order other than planned year.

Last, DFA will no longer allow any changes after submission and before the State Legislature convenes. Staff Needs City Council's:

1. Tentative identification of the 2024 top five legislative priorities; and
2. Approval of the projects as listed in the form of a resolution, attachment (c).

There is no direct impact on the City's budget, however, the State ICIP may be used as a consideration by the Governor, State Agencies, and/or State Legislature in their grant approve process.

Staff recommends that Council identify the City's top five (5) tentative projects for Legislative funding. As a starting point for City Council's discussion, Staff proposes for the City Council's consideration the following top five (5) priorities:

1. Replace Cast Iron Lines
2. Wastewater Treatment Plant Improvements
3. Gallup Water Wells
4. New Airport Terminal
5. Ford Canyon Artificial Turf Replacement

The Mayor and Councilors will discuss the process for appointing a new City Councilor for District 4.  Councilor Fran Palochak resigned from her position effective July 31, 2023.

Members of the public are invited to comment on matters not appearing on the meeting agenda.