City Staff is requesting the approval of City Council to award a professional services contract to Wilson & Company of Albuquerque, New Mexico to design pedestrian safety improvements for the Second Street and Third Street grade crossings and the approaches to them.
The Gallup City Council accepted New Mexico Department of Transportation Cooperative Project Agreements CN 6101480 and CN 6101470 at their regular meeting on June 22, 2021. These agreements provided funding to design pedestrian safety improvements for the Second Street and Third Street grade crossings and the approaches to them, including the addition of warning devices and a new widened crossing surface to accommodate pedestrian traffic.
Requests for Proposals (RFP's) went out twice with not responses to either. Because the City sent RPP's out twice with no responses the City of Gallup Purchasing Department, acting in conformance with state procurement rules and regulations, was able to solicit the open market for a qualified firm to provide the requested services. Wilson & Company was selected as a qualified firm based on their performance record in designing these types of pedestrian safety improvements and working with BNSF Railroad.
A project was set up for Cooperative Project Agreement CN 6101480 and for CN 6101470. Project No. CP2205 was set up for the Second Street grade crossing with a budget of $45,000.00 and Project No. CP2207 was set up for the Third Street grade crossing with a budget of $45,000.00.
The total cost proposal for the Second Street grade crossing came in at $56,225.60 leaving a budget shortage of $11,225.60 for Project No. CP2205.
The total cost proposal for the Third Street grade crossing came in at $55,684.66 leaving a budget shortage of $10,684.66 for Project No. CP2207.
Staff is requesting that City Council approve a project budget adjustment in the amount of $12,000.00 from general fund, fund balance to Project No. CP2205, and approve a project budget adjustment in the amount of $11,000.00 from general fund, fund balance to Project No. CP2207. Both project budget adjustments are necessary to cover the funding shortages in each project.