1.  Senator George Munoz

2.  AJ Forte, New Mexico Municipal League

These items are placed on the Consent Agenda so City Council can designate by unanimous consent those routine items they wish to be approved or acknowledged by one motion.  If any item does not meet the approval of all Council members or if a citizen so requests, it will be heard as a separate item.

Action Needed:

Motion to approve or acknowledge Items 1-8 on the Consent Agenda by unanimous vote:

Regular Meeting of May 9, 2023

Regular Meeting of May 23, 2023

Champion Ford is requesting the closure of Coal Avenue from 7th Street to 8th Street for their Grand Opening Celebration to be held on Saturday, July 15, 2023.

Dr. Ezzell is recommended for appointment to serve on the Planning and Zoning Commission.  The appointment is for a two-year term.  

The FY24 Indian Health Services Preventing Alcohol-Related Deaths Grant has allocated $160,000 for the administration of Evaluation Services. This Contract is effective from July 1, 2023, to April 30, 2024. Typically evaluation cost is 10- 20% of a grant. Evaluation is a required component of the PARD grant and will include the additional evaluation of all-new programs. Evaluation will include a comprehensive evaluation plan with clearly identified measurable outcomes; a timeline for finalizing the set of intended outcomes, metrics for measuring quality; and a timeline for when milestones and outcomes will be achieved.

The City has been awarded a grant from the New Mexico Department of Transportation (NMDOT) in the amount of one million dollars to secure professional services to complete an economic and transportation analysis of the Gallup Trade Port and provide financial support for the service agreement with the United States Customs and Border Protection (Foreign Trade Zone/User Fee Airport) to be located at Gallup Municipal Airport.  Greater Gallup Economic Development Corporation (under its existing Economic Services Agreement with the city) will assist to the city to complete the required economic analysis in order to apply for the FTZ/User Fee Airport designation and service agreement. These funds may also be used to plan for the required FTZ/User Fee Airport facilities at the Gallup Municipal Airport.

Recommendation:   

Approve Fund 93100 Project Agreement with the New Mexico Department of Transportation in the amount of one million dollars to fund professional services for the Gallup Trade Port.

Public Works-Airport Division is requesting for the City Council’s approval of Resolution No. 2023-14 for the above-mentioned agreements. The funding will be utilized to hire Armstrong Consultants who is the City of Gallup Municipal Airports contracted Architectural, Engineering, and Planning Services to complete the Airport Master Plan.

Staff is respectfully asking for the approval of the Award of Contract to Armstrong Consultants, Incorporated. Procuring their professional services once again will help expedite the process of completing the project in a timely manner for Task Order “A” Airport Master Plan.

FAA Grant No. 3-35-0019-031-2023 in the amount of $300,000 and NMDOT Aviation Grant No. GUP-23-02 in the amount of $81,787 plus City Sponsor Share of $3,856 to complete the Gallup Municipal Airport Master Plan. In-turn the Master Plan will meet future airport design standards for air and landside development needs over a twenty-year planning period. The FAA uses the Master Plan to justify and support future Airport Improvement Program Grants. Both grants are reimbursable. The existing plan is outdated and was last done in 2005.

The total Award amount is $385,643 that includes NMGRT of 8.1875%. The breakdown is 90/9/1 which is 90% funded by the FAA at an amount of $300,000; and 9% funded by the State at an amount of $81,787; and 1% City match of $3,856. Matching funds have already been budgeted in the Airport CIP and placed in the Fund 515 for this project.

The Lodger's Tax Committee has approved several applications for consideration by the City Council. The Tourism Office respectfully requests approval to fund the marketing plans of these events through the Lodger's Tax Grant Program.

101st Gallup InterTribal Ceremonial - August 4-13 - $50,000

This event is billed as a celebration of Native American culture and identity. The event is planned for several days in August and will feature traditional dances, rodeo events, an art show, and more. The organizer is requesting $50,000 for marketing the event, which is expected to draw approximately 85,000 in attendance. The overall event budget is $787,500. 

Freedom Ride Flight Cruise - July 28-30 - $14,473

This is an annual event which takes place in downtown Gallup and Courthouse Plaza and features a car show, circus troupe, bands, food, vendors, and the "Tunnel of Fire" motorcycle exhibition. The applicant expects 5,000 in attendance. The organizer is requesting $14,473 and the event has an overall budget of $26,531.

WildThing Championship Bullriding - July 7-8 - $33,950

This is another longstanding event in Gallup. It will feature two days of rodeo events at Red Rock Park including music and entertainment. The organizer is requesting $33,950 for marketing and the event has an overall budget of $185,910. The organizer expects 9,000 in attendance. Proceeds from this event benefit the Manuelito Children's Home. 

The Sr. Program is requesting a Budget Adjustment of $24,368.65 from the Senior Program Fund Balance to close-out FY 22-23 outstanding/future Direct Service invoices associated with the Gallup Senior Program.

1. Shamrock outstanding (May/June) - $15,716.61
2. Shamrock future invoices (June 14, 21, & 28) - $8,000.00
3. Auto-Chlor - $76.29
4. Morty's LLC (Grease Trap Cleaning) - $575.75

City Manager Maryann Ustick will be retiring effective June 19, 2023.  Article III, Section 1 of the City of Gallup Charter provides for the following:  "During the period of any vacancy or extended absence in the office of the City Manager, the City Council shall appoint an acting City Manager."  Jon DeYoung is recommended for appointment as Acting City Manager until such time a City Manager is hired.  Mr. DeYoung's appointment will be effective June 20, 2023.

Each year, the City of Gallup prepares an annual budget for the upcoming fiscal year. The Department of Finance and Administration (DFA) requires Council to pass a resolution to adopt the 2024 Initial Budget.  The approved budget along with documentation of approval is due to DFA by July 31, 2023.

This budget is exactly the same as the preliminary budget approved on May 9, 2023.

The City of Gallup Tourism & Marketing Office has worked to find a vendor who can organize and hold Indigenous dances for the community and tourists. After two rounds of requests for proposals receiving no responses, staff approached the Southwest Indian Foundation to develop a program. SWIF staff have created a robust program of events for an Indigenous Dance & Arts Program to be held at the George Galanis Multicultural Center from June 19 through August 5, 2023. This proposed agreement is similar to past agreements for the dance program, but this year's proposed programming is expanded in scope compared to previous programs. If this agreement is approved, Indigenous dances will be held on four days throughout the week: Monday, Wednesday, Friday, and twice on Saturday. Each dance will include art demonstrations. SWIF also has plans for several complimentary events, such as a hip hop competition, Gourd Dance, and health fair. 

The City in partnership with NCI and SBS Consulting applied for Preventing Alcohol-Related Deaths (PARD) continuing grant funds in the amount of $2,000,000. This funding supports the expanded and enhanced social detox, treatment, transportation, and peer support services/case management services to the preventing alcohol-related deaths community.

The FY24 Indian Health Services Preventing Alcohol-Related Deaths Grant has allocated $550,000 for the administration of Social Detox, Expanded Shelter, and Peer Support/Case Management Services. 

The FY24 NCI Detox Administration and Operations Agreement and budget adjustment for $417,600. This includes administrative costs and the operation of the Protective Custody component. This Agreement is effective from July 1, 2023, to December 31, 2023.

The City has been awarded a grant from the New Mexico Department of Transportation (NMDOT) in the amount of four million dollars to secure professional services to plan and redesign the east and west interchanges to support future economic development activities and increased travel demand.  City staff do not have the capacity, expertise or resources to implement this planning and redesign of interstate highway interchanges.    City staff is recommending approval of an Interagency Services Agreement (ISA) between the city and the NWNM Council of Governments to manage and implement this NMDOT Planning Grant.  See attached Interagency Services Agreement with NWNMCOG.  COG staff will also handle the billing and payment of subcontractors to implement this grant project.

Recommendation:   

Approve Fund 93100 Project Agreement with the New Mexico Department of Transportation in the amount of four million dollars to fund professional services for the planning/design of the East and West Interchanges of Interstate 40 and approve an Interagency Services Agreement with the NWNMCOG to manage and implement this grant.

The New Mexico Department of Transportation and the City of Gallup entered into a Cooperative Agreement on July 8, 2021, to design pedestrian safety improvements for the Second and Third Streets grade crossings.  Based on meetings with NMDOT, BNSF and the City with the city’s design consultant, Wilson and Company, NMDOT is proving additional funding for design of the following improvements needed at these two rail crossings:

1. Addition of warning devices
2. A reduction in travel lanes at the crossings
3. Fencing and signal improvements

NMDOT is providing additional federal Railway-Highway Crossings Program (RHCP) Funds in the amount of $48,393 and a state match of $9,877 (total of $98,770) for each of the two Rail crossings at Second and Third Streets so the design of these pedestrian safety projects can move forward to completion and subsequent construction funding.   The City is responsible for any additional funding needed to design any additional improvements needed to qualify for a Quiet Zone designation.

Recommendation:   

Approve Amendment to Cooperative Project Agreement for Design Work (Control Number CN 6101480) for Second Street grade crossing improvements in the amended total project funding amount of $98,770; approve Amendment to Cooperative Project Agreement for Design Work (Control Number CN 6101470) for Third Street grade crossing improvements in the amended total project funding amount of $98,770; and approve budget adjustment for the additional project funds in the amount of $58,270 for Second Street Grade Crossing and $58,270 for Third Street Grade Crossing.

The proposed ordinance would enact a new Chapter 2G to Title 3 of the Gallup City Code directing the use of the Cannabis Excise Tax as follows:  on and after July 1, 2023, all Cannabis Tax Revenue received by the City shall be budgeted and used solely to obtain and install capital equipment for and improvements to Gallup Parks and Recreation facilities and/or to pay indebtedness incurred by the City to obtain and install capital equipment for and improvements to Gallup Parks and Recreation facilities, and for no other purpose.      

City Attorney David Eason will address the Mayor and Councilors regarding the sentencing requirements under the City's current DWI Ordinance.

Sean Begaye, Admissions Advisor with the New Mexico National Guard Youth Challenge Academy, will provide a 10 minute presentation about the academy.

Members of the public are invited to comment on matters not appearing on the meeting agenda.

1.  Water Emergency Update - Maryann Ustick, City Manager