AGENDA


GALLUP CITY COUNCIL

REGULAR MEETING

TUESDAY, MARCH 8, 2022; 6:00 P.M.

CITY COUNCIL CHAMBERS



City Seal 1C_Turquoise


Louie Bonaguidi, Mayor

  Linda Garcia, Councilor, Dist. 1       Michael Schaaf, Councilor, Dist. 2
Yogash Kumar, Councilor, Dist. 3     Fran Palochak, Councilor, Dist. 4

Maryann Ustick, City Manager
Curtis Hayes, City Attorney



The meeting will be accessible through the City of Gallup's Facebook Page:
 
 City of Gallup, New Mexico Government - Home | Facebook


Members of the public may submit comment on non-agenda items either in person or by telephone.  

To submit comment by telephone, please call 863-1254 to leave your name and a return phone number.  


A.

Pledge of Allegiance

The members of the body and the public are invited to recite the Pledge of Allegiance.
B.

Roll Call

C.

Consent Agenda

These items are placed on the Consent Agenda so City Council can designate by unanimous consent those routine items they wish to be approved or acknowledged by one motion.  If any item does not meet the approval of all Council members or if a citizen so requests, it will be heard as a separate item.

Action Needed:

Motion to approve or acknowledge Items 1-7 on the Consent Agenda by unanimous vote:

1.

Approval of Budget Adjustment Utilities Expense For Red Rock Park

Staff is requesting the approval of a Budget adjustment for utilities from the General Fund to account 101-3550-432-47-16 In the amount of $20,000 for Red Rock Park.  Funds are needed to get us through the remaining months of the current fiscal year.


Fiscal Impact:
$20,000 from the General Fund, to account - 101-3550-432-47-16 Red Rock Park, utility account
Recommendation:
Staff recommends approval of the requested budget adjustment
Speaker's Name
Vincent Alonzo
2.

Approval of a budget adjustment for Overtime Expense for the Parks Department

Staff is requesting a budget adjustment in the amount of  $12,000 for overtime.  Requested funds will come from the General Fund to account - 101-3051-432-41-50.  Funds are needed to get the Department through what appears to be a very full season to include parades, Court House Square events, Special events, Arts Crawl, rodeos, annual events, tournaments, emergencies and vandalism.

Fiscal Impact:
$ 12,000 from the General Fund to account - 101-3051-432-41-50 Parks Department Overtime Account
Recommendation:
Staff recommends approval of the requested budget adjustment.
Speaker's Name
Vincent Alonzo
3.

Budget Adjustment For Change Order No 1 - Final For The BOR ICI Water Meter Replacement

Scope of work for additional items are for the time, labor and equipment the contractor performed for the Chaparral Trailer Park. The contractor experienced time delays while waiting for the City of Gallup to shut off the water mains to let the contractor perform their contractual duties. In addition, the contractor assisted the City of Gallup to cut out a broken gate valve in order to perform the tie-in for the new water meter.

C.O. 1.1 - Additional work performed in the amount of $2,625.60

NMGRT @ 8.3125% in the amount of $218.25

Total of $2,843.85

Fiscal Impact:
$2,900 from Operating Cash in the Water Enterprise Fund 506 into account # 306-6063-444.48-99 project GR2064.
Recommendation:
Staff recommends approval of the requested budget adjustment.
Speaker's Name
Adrian Marrufo, Acting Director W/WW
4.

Budget Adjustment For Professional Services To The Navajo Gallup Water Supply Project

Funding for Construction Contract Support from DePauli Engineering for Navajo Gallup Water Supply project (NGWSP) Reach 27.11.

This project is funded by the Water Trust Board (WTB) through the New Mexico Finance Authority (NMFA) and is reimbursable through the U.S. Bureau of Reclamation (USBR).

Project is located south of Gallup, New Mexico and begins at Lyon's Pump Station along Old Zuni Road east of the intersection of Dusty Road and Cipriano Street, south to the Red Rock Chapter. 

Fiscal Impact:
Budget adjustment in revenue and expenditures of $300,000 in Fund 306, reimbursable by the USBR.
Recommendation:
Staff recommends approval of the requested budget adjustment.
Speaker's Name
Adrian Marrufo, Acting Director W/WW
5.

Budget Adjustment To Cover Expenses For A Water Asset Management Plan

The Information Technology (IT) department had previously paid for the new Asset Management Plan via the new Lucity program now utilized within the Water/Wastewater department operations.

Funding for this plan should of been paid for through the Water Enterprise Fund and now needs to be reimbursed to the Information Technology (IT) Department. 

Fiscal Impact:
$34,000 from Operating Cash in the Water Enterprise Fund 506 into acct# 306-6063-444.45-30, project CI1610.
Recommendation:
Staff recommends approval of the requested budget adjustment.
Speaker's Name
Adrian Marrufo - Acting W/WW Director
6.

Fire Fund Budget Adjustment

The Gallup Fire Department is requesting a budget adjustment for an approved FY22' capital equipment request. The fire department purchased a Forcible Entry Door Simulator for a total coast of $8930, an increase of $1930 that was previously allocated for the expenditure.

Fiscal Impact:
Budget adjustment: 209 capital equipment fund increase in expenditure of $1930, from fire fund operational account.
Recommendation:
Staff recommends budget approval.
Speaker's Name
Jesus "Chuy" Morales
7.

Resolution No. R2022-6; East Nizhoni Blvd Reconstruction MAP Grant Application Resolution

Attached for City Council's consideration and approval is Municipal Arterial Program application for funding Phase III and Phase IV of the East Nizhoni Blvd Reconstruction Project between South Second Street and College Drive. Project includes reconstruction of the roadway, pedestrian safety, and storm drainage. Total project cost is estimated at $3,521,740.00 which includes 25% matching funds from the City in the amount of $880,350. 

As part of the application, an approved resolution of project support is required by NMDOT from the City Council.

Fiscal Impact:
None at this time. If approved by NMDOT, the City will need to provide matching funds of 25% of the project cost. This amount is estimated at $880,435.00.
Recommendation:
Staff recommends approval of the grant application and the attached resolution of support.
Speaker's Name
C.B. Strain
D.

Discussion/Action Topics

1.

Resolution No. R2022-5; Accepting FY 21 Audit

The Audit for Fiscal Year 2021 was conducted by Hinkle + Landers.  The report was filed timely and has been approved for release by the Office of the State Auditor.  We are proud to inform you that an unmodified opinion was issued for both the financial statements and the federal awards.  There is one finding for the City of Gallup in this report.

Finance and City Management will continue to work hard at ensuring we continue to maintain proper reporting with good controls, policies and adherence to those controls and policies.

Fiscal Impact:
Having an unmodified opinion and only one finding is crucial to ensure no difficulties in state or federal funding as we have seen in prior years.
Recommendation:
Staff recommends approval of Resolution No. R2022-5
Speaker's Name
Patty Holland and Farley Vener
2.

Resolution No. R2022-7; A Resolution to Rename the Veterans Memorial Complex the Joe Vargas Veterans Memorial Complex

I am requesting approval / consideration to rename the Veterans Memorial Complex ( Ford Canyon ) the Joe Vargas Veterans Memorial Complex. Mr. Vargas started his career with the City of Gallup in November of 1963 until his retirement in December of 2000. Joe's dedication and commitment to the City and the Citizens of Gallup was incredible. Mr. Vargas served his country from November, 1961 to October, 1963 after he was Honorably Discharged from the United States Army.  During his 37 years he accomplished so  much for the citizens of Gallup. The respect he had from other City employees, dignitaries and citizens spoke volumes. He dedicated his life to a better quality of life for the Community.  Thank you for you consideration.

Resolution will be provided prior to the meeting.

Fiscal Impact:
none
Recommendation:
Approval of the renaming of Veterans Memorial Complex to Joe Vargas Veterans Memorial complex.
Speaker's Name
Vincent Alonzo
E.

Presentation and Information Item

1.

Gallup Fire Department 2021 Annual Report

2021 Annual Report presented by the Gallup Fire Department.

Fiscal Impact:
None
Recommendation:
Informational
Speaker's Name
Jesus "Chuy" Morales
F.

Comments by Public on Non-Agenda Items

Members of the public are invited to comment on matters not appearing on the meeting agenda.
G.

Motion to Adjourn Into Closed Session

Closed session pursuant to NMSA Section 10-15-1(H)(7) for discussion of a matter subject to attorney-client privilege pertaining to threatened or pending litigation pursuant to the Declaratory Judgment Act in which the City of Gallup may become a participant.  

H.

Motion to Reconvene Regular Meeting

I.

Certification for the Record of the Matters Discussed During the Closed Session

J.

Comments by Mayor and City Councilors

K.

Comments by City Manager and City Attorney

1.  Comments by City Clerk Regarding Election Night Procedures

L.

Motion to Adjourn


 Pursuant to the “Open Meetings Act”, NMSA 1978, Section 10-15-1 through 10-15-4 of the State of New Mexico, this Agenda was posted at a place freely accessible to the public 72 hours in advance of the scheduled meeting.