These items are placed on the Consent Agenda so City Council can designate by unanimous consent those routine items they wish to be approved or acknowledged by one motion.  If any item does not meet the approval of all Council members or if a citizen so requests, it will be heard as a separate item.

Action Needed:

Motion to approve or acknowledge Items 1-9 on the Consent Agenda by unanimous vote:

The New Mexico Open Meetings Act requires all public bodies to provide reasonable notice to the public of all its meetings.  The Act also requires public bodies to determine its notice procedures at least once a year in a public meeting.  While the Open Meetings Act itself does not impose any specific requirements, other than an agenda being available 72 hours in advance of each meeting, the New Mexico Attorney General will consider the following notice procedure as reasonable:  1)  10 days advance notice for regular meetings; 2)  3 days advance notice for special meetings; and 3)  24 hours advance notice for emergency meetings, unless the threat of personal injury or property damage requires less notice.  The proposed resolution contains the Attorney General's recommendations for providing notice to the public of all City Council meetings.  The resolution also provides the requisite information for the regular meetings of the City Council to be held on the second and fourth Tuesdays of each month at 6:00 p.m.

Construction Bids for the West Logan Avenue Street and Drainage reconstruction project were opened on November 22, 2022. There were two responsive bidders with the lowest bid of $1,253,672.42 from H.O. Construction of Albuquerque, NM including NMGRT. Attached is the letter of recommendation and bid tabulation sheet from DePauli Engineering & Surveying, LLC who is the design engineering firm for the project.

 After reviewing the bid tabulation sheet and receiving a concurrence from the New Mexico Department of Finance and Administration the proposal of the $1,253,672.42 including NMGRT leaves a shortage of $92,240.42.

Staff respectfully requests City Council to authorize an expenditure budget off $47,500.00 from Account #216-1534-454.44-37. Authorize an expenditure budget of $45,000.00 from FY 22 GF Fund 101. Totaling $92,500.00, in order to cover the shortfall in the construction budget.

This is a dedication from Gallup Land Partners of a strip of land just outside of the city limits at the end of Cliff Dr. The purpose is to allow construction of a pipeline with a pressure reducing valve to tie the City’s water system into Reach 27.6 of the Navajo Gallup Water Supply Project. The Reach 27.6 segment of NGWSP has already been constructed.

As part of the McKinley County DWI Task force, the Gallup Police Department, as the sub-grantee, was awarded a sub-grant in the amount of $24,000. As the sub-grantee, the Gallup Police Department is to implement Driving While Impaired (DWI) sobriety checkpoints and saturation patrols aimed at reducing alcohol related crashes, injuries, and deaths in McKinley County and in partnership with the following agencies: NM Department of Public Safety, McKinley County Sheriff’s Office, Navajo Nation Police Department, Zuni Police Department, and the Ramah Police Department. All required signatures have been fully executed and the Gallup Police Department therefore requests approval of the sub-grant agreement for the total amount awarded. 

 Attachment: McKinley County DWI Task Force Sub-Grant Agreement.

The Gallup Police Department, as part of its command staff structure, is reimplementing the Deputy Chief of Police position which is currently vacant and unfunded for the 2023 fiscal year. The intent of this budget adjustment is to re-activate this position for the remaining 2023 fiscal year and subsequent years.  

The acting Deputy Chief would be selected internally from the one of the two current Captain positions thereby vacating one Captain position for the remainder of the fiscal year. The proposed annual salary for the acting Deputy Chief would be $103,364.35 plus benefits. The current annual Gallup Police Captain salary is $86,136.96 plus benefits. 

The Gallup Police Department would utilize a current Captain’s salary and supplement it with $12,291 from the unexpended salary and wages 101 account for sworn police officers for the remaining six months of the fiscal year.

Staff received the following 2022 Legislative Grant Agreement from the New Mexico Department of Finance. 22-ZG5032-13 for grants management for local governments and local councils of government. Funds NOT expended by June 30^th, 2023 will be reverted to the State of New Mexico’s general fund.

Due to time constraints to expend these funds, city will be signing an Interagency Services Agreement with the NWNM Council of Governments to utilize these funds to contract with experienced grant writers to assist the city in applying for federal and state grants (see attached agreement).

This will be the Best of the Best Rodeo's eighth year as a community event. This year the City of Gallup has the opportunity to partner with McKinley County on the event. The County, being the operator of Red Rock Park, has agreed to not charge the City for the use of Red Rock Park during the event and has offered staff support as well. In order to put on the event, staff will need funding. All expenditures for the event will be the responsibility of the City and all revenue received from the event will go to the City. The Best of the Best Rodeo will be June 21-24, 2023.   

Going into the eighth year of the Best of the Best Rodeo, there have been no changes to the previous year's promotional contract with Walt Eddy. The contract is attached for review.  

With the retirement of the City Attorney, staff recommends returning the Legal Secretary position back to an FTE position as a Legal Assistant to assist and support the new City Attorney.

Recommendation: 

Approve budget adjustment in the amount of $11,660 and approve adding a full time position in the budget.

Stalwart Productions, LLC, has summited a request for the closure of 5th Street between Highway 66 and Coal Avenue, the alleyway between Highway 66 and Coal Avenue from 3rd Street to 5th Street and the parking lot west of the Rex Museum.  The purpose of the closures is to film scenes for the TV series Dark Winds.

Attached for the City Council’s review is staff’s briefing memo requesting approval of Ordinance No. S2023-1 draft language amending the zoning regulations regarding Cannabis.

Kyle Tom, President of the Gallup Inter-Tribal Indian Ceremonial Association Board, will provide the report.

Michael Daly will provide a presentation on the proposed extension and improvement of Hasler Valley Road to Red Rock Park.  He will also present a request for the City of Gallup to join McKinley County to make the project a priority.

Michael Daly will provide information on news and plans of three nearby public water systems.

Rose Eason, Executive Director, gallupARTS and Michael Bulloch, Executive Director, Gallup Mainstreet Arts and Cultural District, will provide a presentation on the proposed Tiny Art Project.

Members of the public are invited to comment on matters not appearing on the meeting agenda.