City of Gallup Records and Information

By law, under the Inspection of Public Records Act, every person has the right to inspect public records of the City of Gallup. Compliance with requests to inspect public records is an integral part of the routine duties of the officers and employees of the City of Gallup.

Procedures for Requesting Inspection

Requests to inspect public records should be submitted to the records custodian, located at the Office of the City Clerk, Gallup City Hall, 110 West Aztec Avenue, Gallup, New Mexico 87301. Telephone: (505) 863-1254. Fax: (505) 722-5132. E-mail: Click here for e-mail address.

A person desiring to inspect public records may submit a request to the records custodian orally or in writing. However, the procedures and penalties prescribed by the Act apply only to written requests. A written request must contain the name, address and telephone number of the person making the request. Written requests may be submitted in person or sent via U.S. mail, E-mail or facsimile. The request must describe the records sought in sufficient detail to enable the records custodian to identify and locate the requested records. Please download the request form below, complete and return it to the Office of the City Clerk.

Written or Oral Requests

To submit a written request, please download and complete the request form. Requests to inspect public records should be submitted to the records custodian, located at: Office of the City Clerk Gallup City Hall 110 West Aztec Avenue Gallup, NM 87301 Phone: (505) 863-1254 Fax: (505) 722-5132 Email

Records Custodian's Response

The records custodian must permit inspection immediately or as soon as practicable, but no later than fifteen (15) calendar days after the records custodian receives the inspection request. If inspection is not permitted within three (3) business days, the person making the request will receive a written response explaining when the records will be available for inspection or when the public body will respond to the request. If any of the records sought are not available for public inspection, the person making the request is entitled to a written response from the records custodian explaining the reasons inspection has been denied. The written denial shall be delivered or mailed within fifteen (15) calendar days after the records custodian received the request for inspection.

Procedures for Requesting Copies and Fees

If a person requesting inspection would like a copy of a public record, a reasonable fee may be charged. The fee for documents eleven inches by seventeen inches (11” x 17”) or smaller is fifty cents ($.50) per page. The cost for larger documents will be determined based on the type of document. For records other than documents, the reasonable fee is $5.00 per CD or DVD. A charge may be assessed for the actual costs associated with downloading electronic records to a disc or storage device as well as for the actual costs associated with transmitting copies by mail, facsimile or other method. The records custodian may request that applicable fees for copying public records be paid in advance, before the copies are made. A receipt indicating that the fees have been paid for making copies of public records will be provided upon request to the person requesting the copies.