TUESDAY, MARCH 27, 2018; 6:00 P.M.

City Seal 1C_Turquoise

Jackie McKinney, Mayor

  Linda Garcia, Councilor, Dist. 1       Allan Landavazo, Councilor, Dist. 2
Yogash Kumar, Councilor, Dist. 3       Fran Palochak, Councilor, Dist. 4

Maryann Ustick, City Manager
Curtis Hayes, City Attorney


Pledge of Allegiance

The members of the body and the public are invited to recite the Pledge of Allegiance.

Roll Call


Approval of Minutes

Regular Meeting of March 13, 2018

Presentation of Commendations and Awards

Winners of the 2018 Water & Energy Awareness Day T-Shirt Contest

Discussion/Action Topics


Approval and Acceptance of the Local Liquor Excise Tax Accountability Report for 4th Quarter Calendar Year 2017

Summary:  The report summarizes the use of liquor excise tax funds by local programs and agencies during the quarter.  In accordance with State requirements, the report is prepared on a calendar year basis.
Fiscal Impact:
McKinley County staff recommends approval of the report.
Speaker's Name
Maura Schanefelt, McKinley County DWI Director

Resolution No. R2018-10; Joint Resolution with McKinley County Concerning the Allocation of Liquor Excise Tax Funds

Summary: The Liquor Excise Tax Revenue Receipt and Allocation Task Force met on March 13, 2018 and agreed to recommend that $15,000 be allocated to the Jail Authority Board for the current fiscal year. The funding would pay for a second correctional officer to be used by the McKinley County Jail Authority Board to support expanding programming in the Jail Substance Abuse Treatment Program into the evening hours. There is currently $21,859 of revenue received from taxes collected during FY 17 that is available for allocation.
Fiscal Impact:
None. The funding is from the Liquor Excise Tax fund.
Approval of the resolution.
Speaker's Name
Curtis Hayes, City Attorney

Request to Approve Award of Work for Gallup Water Distribution Blending Study

Summary:  The City of Gallup has historically relied on ground water to provide drinking water to its residents.  When the Navajo Gallup Water Supply Project is complete and online in 2024, the City will transition from mineralized and alkaline ground water to a softer, less alkaline surface water source.  This change in water chemistry has the potential to affect the pipes in the City’s older water distribution network, as well as plumbing in homes and businesses.  In order to study the effects from this change in water chemistry and plan for management practices and engineered solutions to protect the health of its residents and any adverse impacts to infrastructure from this change in water chemistry, the City Council approved up to $150,000 in its FY 2018 ICIP Budget. 

DePauli Engineering Services (DES) has an On-Call Contract with the City which will allow for the completion of this study.  As the City has CH2M under a Design, Build, Operate (DBO) Contract for the operation of its Wastewater Plant, and CH2M has nationally recognized experts in the field of water quality, water distribution system corrosion and the effects of changing water sources on water system infrastructure, CH2M has agreed to work as a subcontractor to DES to conduct this study.

City Staff request that a time and materials award be made to DPE, with CH2M as a DPE Subcontractor to conduct this water distribution blending study.

Fiscal Impact:
Up to $150,000 in funding from approved budget line item in FY 2018 ICIP
Staff recommends approval of project to proceed with allocated funds in FY18 ICIP Budget
Speaker's Name
Dennis Romero, Director, Gallup Water and Sanitation Department

Budget Adjustment for BNSF Grant Award

Summary:  The Gallup Fire Department request a budget adjustment of $7000.00, on behalf of a BNSF Grant Award towards the purchase of personal protective equipment. 
Fiscal Impact:
Budget Adjustment of $7,000.00 in Revenue and Expenditures to Project # GF1800 Fire BNSF Equip. Account #218-2541-422-4630
Staff recommends budget approval
Speaker's Name
Eric Babcock, Fire Chief
  1. BNSF.pdf

Budget Adjustment for Expanded Security Services

Summary:  Budget adjustment to cover cost of expanded security services for the remainder of the fiscal year. Security hours will be expanded by an additional 42 hours per week. Security will cover downtown area and other city facilities. Hours will be Monday-Friday from 7:30am-10:00pm and Saturday-Sunday from 5:00pm-11pm.
Fiscal Impact:
$30,000 from general fund cash balance
Approval of budget adjustment for expanded security services
Speaker's Name
Jon DeYoung, Assistant City Manager

Construction Contract Award For Northside Senior Center Rehabilitation

Description:  Bids were opened for the subject project on 1 March 2018.  (See enclosure (1).  Longhorn Construction was apparent responsive low bidder.

Scope of work includes patching and repairing the building stucco; handicap ramp construction; pantry, laundry, and supply rooms renovation, and an electric snow melt system for senior parking on the north side of the building.

Fiscal Impact
:  Project is funded primarily by two State grants for $125,000.  However, the additive bid item for parking ice melt system (heated concrete) is NOT a part of the grant scope of work.

As such, an additional $16,000 is required from General Services:

     ~$11,000 for the parking ice melt system.
     ~$  5,000 for fiscal agency cost.

General Services has made the additional funding required available from LI 603-1016-414.48-45.


(1) Transfer $16,000 from General Services to the project budget.  And
(2) Award Bid Lot #1 and #2 and Bid Alternative #1 to Longhorn Construction Services, Inc of Albuquerque, NM for $96,723.06 including NMGRT.
Fiscal Impact:
See enclosure (2) for the current project budget.
See description above..
Speaker's Name
Stanley Henderson

Motion to Adjourn Into Closed Session

For the purpose of discussing pending litigation, specifically City of Gallup v. Hart and Ace Athens, LLC v. Mary Kay Root and City of Gallup, pursuant to Section 10-15-1(H)(7) NMSA 1978 Comp. (as revised).

Motion to Reconvene Regular Meeting


Certification for the Record of the Matters Discussed During the Closed Session


Comments by Public on Non-Agenda Items

The public is invited to comment on items not appearing on the published meeting agenda. 

Comments by Mayor and City Councilors


Comments by City Manager and City Attorney


Motion to Adjourn

Auxiliary aides for the disabled are available upon request.  Please contact Alfred Abeita, City Clerk, at 505-863-1254 at least (1) week prior to the meeting or as soon as possible in advance of the meeting to make any necessary arrangements.


Pursuant to the “Open Meetings Act”, NMSA 1978, Section 10-15-1 through 10-15-4 of the State of New Mexico, this Agenda was posted at a place freely accessible to the public 72 hours in advance of the scheduled meeting.